Interest Lunch
Wednesday, September 13 @ 12pm
RAF Mildenhall Bowling Alley
Order lunch at the bowling alley and join us in the function room to learn about the many ways you can be
involved in the Mildenhall Children's Holiday Party! RSVP via Facebook HERE!
The annual Mildenhall Children's Holiday Party is coming up! This is a free morale event open to everyone at Mildenhall, and there will be a special hour at the beginning of the party only for families/children of deployed personnel. This event is highly anticipated with over 800 in attendance at last year's party! Inside the hangar, families can expect a carnival atmosphere with children's activities, crafts, static displays, cookie decorating, bounce houses, games, and donuts!
There are many ways that you can get involved with the party, please sign up below to receive more information!
There are many ways that you can get involved with the party, please sign up below to receive more information!
Committee Positions for MCHP
Staging Coordinator
The Staging Coordinator is responsible for creating a staging map of the venue and determining spacing needs for each activity/booth. Works with the Activities Coordinator to create a staging map for the party. Marks out spaces prior to the party.
Publicity Coordinator
The Publicity Coordinator is responsible for the creation and distribution of publicity materials for the party. Creates a flyer and works with the A&FRC for printing and placement in storm boards. Creates relevant social media postings. Places ad in Get Up & Go Magazine in October/November.
Gifts/Corporate Donations Chair
The Gifts Chair is responsible for soliciting on-base and off-base corporate sponsors for donations in the form of gifts, gift cards, food, or any other requirement for the party. Maintains a donation tracker with POC’s, items requested, and dates items were requested. Prepares a standard request letter and receipt of donation letter for businesses. Aids the Chair in preparing the script to include recognition of sponsors.
Volunteer Coordinator (Active Duty preferred)
The Volunteer Coordinator organizes a sign up for general and specific volunteers for the event. Maintains an online list of volunteers including jobs, shifts, and contact information for each volunteer. Responsible for all communication with volunteers. After the event, compiles hours and prepares bullets for active duty and civilian volunteers.
Communications Chair
The Communications Chair is responsible for serving as the secretary during the meetings, recording all notes and minutes and distributing to the Committee after the meeting. Maintains a Committee Roster with all chair contact information. Reserves space for each meeting and communicates to the Committee about upcoming meetings and action items.
Hearts Apart Chair
The Hearts Apart Chair is responsible for planning the VIP hour of the party for the Hearts Apart Families. Coordinates with A&FRC and plans special gifts/activities only for the first hour of the party. This chair has a dedicated budget from A&FRC and the MCHP committee.
Decorations Chair
The Decorations Chair is responsible for heading a team of volunteers to decorate the venue, including table decorations, stage, and entrance decorations. Coordinates reservation of the stage, if used.
Photography Chair
The Photographer Chair is responsible for all photos of the party, including preparation, during the event, and cleanup. May submit photos to Public Affairs as needed.
Security Chair
The Security Chair is responsible for coordinating with Security Forces for party needs, including the opening of the West Row Gate on the party day.
Master of Ceremonies (Active Duty preferred)
The Master of Ceremonies will coordinate with the Chair to create a script and host the party, sharing the stage with the DJ. The MC will introduce the DVs and make timeline and information announcements during the party.
The Staging Coordinator is responsible for creating a staging map of the venue and determining spacing needs for each activity/booth. Works with the Activities Coordinator to create a staging map for the party. Marks out spaces prior to the party.
Publicity Coordinator
The Publicity Coordinator is responsible for the creation and distribution of publicity materials for the party. Creates a flyer and works with the A&FRC for printing and placement in storm boards. Creates relevant social media postings. Places ad in Get Up & Go Magazine in October/November.
Gifts/Corporate Donations Chair
The Gifts Chair is responsible for soliciting on-base and off-base corporate sponsors for donations in the form of gifts, gift cards, food, or any other requirement for the party. Maintains a donation tracker with POC’s, items requested, and dates items were requested. Prepares a standard request letter and receipt of donation letter for businesses. Aids the Chair in preparing the script to include recognition of sponsors.
Volunteer Coordinator (Active Duty preferred)
The Volunteer Coordinator organizes a sign up for general and specific volunteers for the event. Maintains an online list of volunteers including jobs, shifts, and contact information for each volunteer. Responsible for all communication with volunteers. After the event, compiles hours and prepares bullets for active duty and civilian volunteers.
Communications Chair
The Communications Chair is responsible for serving as the secretary during the meetings, recording all notes and minutes and distributing to the Committee after the meeting. Maintains a Committee Roster with all chair contact information. Reserves space for each meeting and communicates to the Committee about upcoming meetings and action items.
Hearts Apart Chair
The Hearts Apart Chair is responsible for planning the VIP hour of the party for the Hearts Apart Families. Coordinates with A&FRC and plans special gifts/activities only for the first hour of the party. This chair has a dedicated budget from A&FRC and the MCHP committee.
Decorations Chair
The Decorations Chair is responsible for heading a team of volunteers to decorate the venue, including table decorations, stage, and entrance decorations. Coordinates reservation of the stage, if used.
Photography Chair
The Photographer Chair is responsible for all photos of the party, including preparation, during the event, and cleanup. May submit photos to Public Affairs as needed.
Security Chair
The Security Chair is responsible for coordinating with Security Forces for party needs, including the opening of the West Row Gate on the party day.
Master of Ceremonies (Active Duty preferred)
The Master of Ceremonies will coordinate with the Chair to create a script and host the party, sharing the stage with the DJ. The MC will introduce the DVs and make timeline and information announcements during the party.
Contact the Mildenhall Children's Holiday Party!
Megan Sutton - Chair
rafmsc.mchp@gmail.com
Megan Sutton - Chair
rafmsc.mchp@gmail.com
